Terms & Acronyms

What Is Tendering?

What is tendering in procurement?

New to the world of procurement and confused by the terminology? Don’t worry. In this blog post, we’ll break down the meaning of tendering, compare it to procurement, and discuss its purpose for businesses. Let’s dive in!


Tendering meaning

Let’s start by exploring the meaning of tendering. In simple terms, tendering refers to the process of inviting suppliers to submit their offers for providing goods or services to a company or organisation. This invitation, which is made as part of a procurement process, is called a tender. The submissions, bids, are evaluated based on various factors such as price, quality, and delivery time. The organisation who published the tender then selects the most suitable supplier to fulfill their requirements.

This practice is often used by public organisations and large companies. Tendering allows businesses to assess multiple options and make informed decisions based on the submitted bids.


Tendering vs procurement

Now that we have a basic understanding of tendering, let’s differentiate it from the broader concept of procurement. While tendering is a key component of procurement, the latter encompasses a wider range of activities related to acquiring goods and services.

Procurement involves the entire cycle of sourcing, selecting suppliers, negotiating contracts, and managing supplier relationships. It includes activities such as market research, supplier evaluation, contract negotiation, and ongoing performance monitoring. Tendering specifically focuses on the process of publishing a tender and evaluating bids, which is just one step within the larger procurement process.

Think of procurement as a comprehensive framework that encompasses tendering as one of its essential parts. Tendering is the stage where businesses actively engage with suppliers, inviting them to compete for the opportunity to provide goods or services. It provides a fair and transparent platform for buyers and suppliers to connect and establish mutually beneficial relationships.


Why tendering?

Now that we understand what tendering entails, let’s explore its purpose for businesses. Tendering offers numerous benefits, both for the buyer and the supplier. Let’s take a closer look at some of these benefits.

1. Competitive pricing: Tendering allows businesses to compare prices offered by different suppliers. This competition helps drive down prices, promoting cost-effectiveness and value for money.

2. Transparency and fairness: The tendering process is designed to be fair and transparent, ensuring equal opportunities for all suppliers. This promotes ethical practices and prevents favoritism and corruption.

3. Quality-driven decision-making: Tendering provides a platform to evaluate suppliers based on various parameters, including quality standards. Buyers can assess and select suppliers who meet their quality requirements, ensuring the delivery of high-quality goods or services.

4. Enhanced supplier relationships: The tendering process enables buyers to connect with potential suppliers and establish long-term relationships. This fosters collaboration, encourages innovation, and strengthens the supply chain.

5. Risk management: By inviting multiple suppliers to submit bids, businesses reduce the risk of relying on the offers from a single supplier.


Responding to tenders

As a supplier, you can find new business opportunities by monitoring and responding to tenders. If you’re interested in exploring tender opportunities, we encourage you to learn more about procurement so you’ll be well-equipped to respond to tenders confidently and secure business opportunities.

Here at Tendium, we strive to simplify the process of responding to tenders, making it accessible and efficient for suppliers of all sizes. Our platform is designed to save time, enhance the quality of proposals, and ultimately increase the success rate in winning tenders. Happy bidding!


Optimise your business with the public sector with the Tendium bidding platform. Forget expensive and inefficient bidding processes. Say hello to modern, transparent and AI-powered sales to the public sector. Welcome to the future.

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