Basics of procurement

12 Different Types of Tender Processes in Procurements

Different types of tender processes

The typical tender process can quickly become familiar to those who work on creating proposals. However, there are distinct variations, with these presenting themselves depending on the type of tender process. For example, In two-stage tendering, the process involves, as the name suggests, two stages. 

 

Different tender processes

Below is a list of different types of tender processes that you might come across and that are good to be aware of. 

1. Open Tender

In an open tender process, anyone who meets the minimum qualifying criteria can submit a bid. The process is open to all interested suppliers or contractors.

2. Selective Tender (Restricted Tender)

In a selective tender process, a shortlist of pre-qualified candidates is drawn up, where selected suppliers are invited to submit bids. The conditions are often based on qualifications, experience, and capacity.

3. Negotiated Tender

In a negotiated tender process, the buyer negotiates directly with a selected supplier. This is usually done for complex projects where the buyer and supplier need to collaborate closely to define the project’s scope and terms.

4. Two-Stage Tender

This process involves two rounds or phases. In the first phase, interested suppliers submit their qualifications and initial proposals. Based on these submissions, the buyer shortlists a few suppliers who then submit detailed technical and financial proposals in the second phase.

5. Request for Proposal (RFP)

In an RFP process, the buyer provides a detailed description of their requirements and asks suppliers to submit proposals that outline how they would meet those requirements. The focus is not just on the price but also on the technical aspects and value proposition.

6. Request for Quotation (RFQ)

An RFQ is used when the project’s specifications are well-defined and the buyer is primarily looking for competitive pricing. Suppliers submit quotes, and the lowest or most suitable quote is usually selected.

7. Competitive Dialogue

This process is often used for complex projects where the buyer engages in a dialogue with qualified suppliers to develop the best possible solution. The process involves several rounds of discussions before final proposals are submitted.

8. Framework Agreement

A framework agreement is established with multiple suppliers for a specific period. When a specific requirement arises, the buyer can then request quotes or proposals from the pre-approved suppliers within the framework.

9. Design-Build Tender

This is a common process used for construction projects, which combines/includes both design and construction phases. Suppliers submit proposals that include both the design and the construction plan.

10. Turnkey Tender

In a turnkey tender, the supplier takes responsibility for the entire project, from design to construction and commissioning. The buyer receives a complete project ready for use.

11. E-Procurement

This involves using online platforms for the entire tender process, from announcing the tender to receiving bids, evaluating them, and awarding the contract. This can encompass various types of tender processes mentioned above.

12. Single-Stage vs. Multi-Stage Tender

In a single-stage process, suppliers submit their technical and financial proposals together. In a multi-stage process, the technical evaluation is conducted first, and then the shortlisted suppliers submit their financial proposals.

 

Navigate the tender process with Tendium

When responding to tenders, a good bidding process is essential. With Tendium’s AI-powered bidding platform, you get the best tools for efficient monitoring and bidding. 

Book a demo and let us show you how you can optimise your bidding process. 

Elliot Easton

Subscribe to our newsletter

Get helpful advice and news about tendering, as well as great offers from Tendium.

You can unsubscribe whenever you want. For more information, check out our privacy policy.

Share

Facebook
Twitter
LinkedIn

Read on...

Data-driven bidding

With AI and new smart software solutions, new opportunities are available for bid teams to improve their bidding processes. In this article, we’ll introduce you to data-driven bidding, a smart and future-proof approach.

Elin Lööw

February 22, 2024
Basics of procurement

Request for Tender, or RFT for short, is one of the many you might come across when monitoring the public procurement market. So what is an RFT? How does it differ from RFPs and ITTs? That’s what we cover in this article. 

Elliot Easton

January 3, 2024
Basics of procurement

Request For Quotation, or RFQ for short, is one of the many procurement terms. But what does it mean, and how does it relate to other procurement terms? In this article we’ll get to the bottom of what an RFQ actually is.  

Elliot Easton

November 14, 2023
Stay updated!

Subscribe to our newsletter

Receive offers, smart tips, and news about public procurement 

You can unsubscribe at any time. For more information, please see our privacy policy.